Virtual Platform and Content

Because of the compressed virtual schedule, the six hours of daily session content was highly curated. One of the most popular sessions from last year’s annual meeting in San Antonio was “The Promise of FLASH”, headlined by Julianne Pollard-Larkin, Lei Dong, and Billy Loo. The size of the ballroom for the 2019 session was generous, but only had standing room for latecomers. This year, the topic continued to garner lots of interest, with both FLASH sessions reaching capacity early.

Other crowd favorites were intrafraction motion and adaptive radiotherapy, imaging for proton therapy, clinical outcomes monitoring, dosimeters and portal dosimetry, MR-guided RT, automation, TG-203, and patient-specific QA, among others.

The Rise of Twitter

Perhaps as a result of the virtual environment, there was a flurry of social media activity related to the joint annual meeting, especially on Twitter. Of course, absent the opportunity to casually bump into colleagues on the way to a talk or on the exhibit hall floor, Twitter is probably the platform that is best suited to replace those on-the-fly discussions.

And AAPM encouraged it, lacing their own tweets with relevant hashtags and creating incentives to participate in activities such as the selfie scavenger hunt, in which participants were instructed to post selfies with household items (mugs, objects that start with M or P) and other #medphys related items (old conference badges or Medical Physics journals) and include the hashtag #MPScavengerHunt for a shot at a tiered prize set.

Virtual Conference Top 10

Over the course of the meeting, it was clear that there so were many great things about attending the conference virtually compared to the physical meeting. So naturally, I felt compelled to scratch my favorites down and share them with you. Here are my top ten:

1. Lunch quality was greatly improved over exhibit hall offerings…and no more stale coffee!

2. The temperature of the meeting rooms was consistently comfortable. There was no need to bring a sweater for the icy conference rooms!

3. You could actually exercise during the meeting: I pedaled on a spin bike during a couple sessions to get my heart pumping without missing anything.

4. The session chat feature was an unexpected surprise. This was so good that it ought to be incorporated into future physical meetings. Seriously.

5. Travel from room to room was effortless, eliminating the need for the convention center map.

6. The Thursday talks were well-attended. We all avoided the rush to the airport to get back to the clinic.

7. Striking a balance between the conference and family/pets was a possibility.

8. The dress code was flexible: conference T-shirt, sweats, business on top and party on bottom…you decide!

9. All session content will be available to registrants for up to 6 weeks, including the opportunity for additional credits.

10. The barrier of entry was low and didn’t require travel and accommodation. This and the lower cost of attendance allowed access to those that typically aren’t able to attend.

In Conclusion

Overall, the virtual annual meeting was a big success! But while the buzz of the meeting has passed, the content is still live for another six weeks for those that registered. With so much uncertainty about the viability of physical meetings over the next year, this meeting provided attendees and organizers alike with meaningful feedback on how to continue making AAPM’s annual conference a must-attend event. What did you think were the best parts of the meeting?

written by Tyler Blackwell